Google Docs

Google Docs is a powerful productivity app that used for creating, editing, and sharing your documents with others. It is one of powerful collaborative tools to allow the users collaborate on their combine projects. No doubt, a simple, yet effective word processor in the palm of your hand, and make your text documents awesome.

The productivity tool requires the syncing of email account, as it makes your access to the stored text documents quick while through multiple devices. It facilitates the users to manage their documents using remote collaboration, and use links to share documents with others for viewing, commenting, or editing.

What is Google Docs?

Google Docs is a cloud-based as well as web-based productivity tool used for handling the text documents. It is developed by Google and also available as mobile app for smartphones. It also offers real-time assistance for creating, writing, and editing text documents. 

It works similar MS Word, although it has lack of advanced functionality, but a perfect solution for mobile users. It allows you to control your personal as well as professional tasks from drafting a grocery list to finalizing a high-stakes business proposal. 

Google Docs Features

Organized Setup

On accessing the main screen for the first time, you will find a completely organized interface with your text documents, as it will display the most recently opened documents by default. However, it is possible to change the available order as according to your requirements. The documents can be sort out by name, by the date of last modifying of the documents. The documents display position can also be changed while selecting between a list and titles. You can check all documents that are shared to you within an exclusive tab, and also view the original author as well.

Real-time Editing

The real-time editing capability is one of the best features. It allows you to share your documents with your team members, and there you will watch multiple cursors across the screen, as multiple members are contributing simultaneously. You can edit even older text documents, and addition of commenting feature more enhances the editing experience. It allows for precise feedback and instant email notifications for keeping all members in the loop. The innovative functional utility changes the solitary chore document creation into highly productive conversation.

Offline Capability

The cloud-based utility allows the users to manage their text documents, even in offline. Because, it allows you to store your documents to cloud, and access them from anywhere, anytime without internet connection. You need only to click three-doted menu from the upper right corner, and click on the “Available Offline” option from bottom of the screen. It makes your complex formatting simple and quick while avoiding problems related to online option such as unreliability, prohibitively, expensive, or impossible. 

Create New Documents

The app not only allows the users to edit their already existed text documents, but also create documents by scratch within few seconds. It is simple, as click the “New Document” option to create your new document. However, there multiple pre-made templates is available, which helps to create new documents more reliably. For the purpose, click on the “Choose Template” button, and select your desired template as according to your requirement such as corporate letters, writing resumes, college reports, informal letters, class notes, book reviews, incorporation plans, project proposals, brochures, and so on. 

Free to Use

No doubt, Google is offering lot of productivity apps with both free and paid versions, but Google Docs is completely free to use. It seems that Google has published the app just for brand promotional tool, as it offers service for non-business users. However, it is integrated to Google Drive, and you to pay, if you want extra cloud storage. 

Multiple Editing Tools

To edit your text documents, you will find same functionality as available in the desktop or browser version. So, it is possible to change font size while selecting from the huge collection, create notes, and insert tables and images as well. You can also underline, bold, or italic the text and also using of different paragraph types is also possible. Moreover, add comments and suggestions to any word, sentence, or paragraph. You can make your documents shareable while adding links, as the app offers auto-saving for all of your editing. 

Export Seamlessly

After completing the creation, or editing for your documents, the app allows you to share it to different formats such as .docx, .pdf, odt, rtf, .txt, or .html. You can send your documents to other member using email, and they can also edit your documents in real-time along with you. You can store the copy of documents in Google Docs for later use, or sending later.

Pros

• Create, edit, view, and share your text documents
• Multi-format support to export documents
• Cross-platform compatibility
• Free to use
• Offers multiple editing tools

Cons

• Inconsistent formatting for complex external files importing